When will this happen?
- June 16 week: 11, 21 and 23 University Place; Hotchkiss House; Lee Chapel and Museum; Gilliam House; Robinson Hall; Reeves Center; Early Fielding
- June 2 week: Newcomb Hall, Payne Hall, Courthouse Square, Hillel House, Mattingly, Lee Jackson House, University Facilities Office, Washington Hall
- June 21 week: Reeves, Robinson,
- June 23 week: Registrar, Special Programs, International Education, Alumni, Financial Aid,
- June 30 week: Energy Education, Institutional Effectiveness, University Counseling, Heating/Cooling Plant, Maintenance
- July 7 week: Human Resources, Williams School
- July 14 week: Red House
- July 21 week: Elrod Commons (Career Development, University Store, Student Affairs, Dining Services)
- July 28 week: Development
- Aug. 1 week: Admissions
Other buildings to follow in the coming weeks and months; ITS will communicate in advance with each department before implementation.
What capabilities are provided by the new phones?
Here is a partial list of capabilities:
- Personal and University directory
- Distinctive ring
- Voicemail delivered to e-mail. This option will be enabled unless you specify otherwise.
- Caller ID (when conversion to new phones is complete)
A new online fax solution is being implemented in coordination with the phone project
How can I prepare for the new phone system?
- Keep up with your voicemail from day to day; voicemail in the current phone system will not transfer to the new phone system
- Familiarize yourself with the new phone system, with these training materials:
What is this?
- Information Technology Services will update phone service for all faculty and staff to incorporate a technology called Voice over IP, which uses the data network to transmit phone signals.
- NEC of America is the vendor for the new phone system, which will replace the current Rolm phones and eZuce Polycom phones.
- The solution also includes an online fax component, allowing faxes to be sent and received through computers.
Why is W&L implementing it?
- An increasing number of W&L employees have been asking for updated phones; the current Rolm system is more than 20 years old.
- The new phone system will provide a single telephony platform, simplifying use for faculty and staff and administration for ITS.
- The new phone system will meet basic telephony needs of faculty and staff and can grow and adapt to accommodate W&L’s future needs, in terms of capacity and advanced features.
- Features of the new phone system include voicemail integrated with e-mail, modernized handsets and improved capabilities for conference calls.
How will this affect me?
- All faculty and staff who use phones will receive new handsets.
- ITS will provide you with advance notice on the transition, working with each department to create a schedule.
- ITS will provide several training options. These will include written documentation (including a one-page, quick-start guide) and face-to-face training.
- Phone service will not be disrupted during the transition.
How was NEC chosen?
- ITS staff met with more than 50 W&L faculty, staff and administrators, and asked detailed questions about their use of telephones and their expectations for phone and other communication technology.
- Based on the criteria specified by these employees, ITS created a detailed document outlining our needs and invited 17 leading vendors to submit proposals.
- The proposal by NEC of America was chosen by ITS, based on features and capabilities, price, ease of implementation and vendor reputation. NEC presented a solution that was carefully tailored to W&L’s environment and reflected a thorough and professional approach toward support and implementation. The Fortune 500 company is a worldwide leader in communications, network and IT solutions and has extensive experience in serving higher education.