Open Enrollment for 2017 health plans through the Affordable Care Act’s federally facilitated marketplace begins November 1. Enroll by December 15 and your coverage can start January 1, 2017. The last day to enroll in coverage for 2017 is January 31, 2017- the end of open enrollment.
The Rockbridge Area Health Center (RAHC) has outreach and enrollment specialists, who provide free assistance finding a plan that best suits your medical and financial needs. You can call 464-8700, and select option 4, to schedule an appointment for one of the dates/times listed below when we’ve invited them to campus for individual meetings with employees, or for an appointment at the center at a time that better suits your schedule.
All appointments will be in the community room in the old courthouse building where HR is located (2 South Main Street). Appointments are available during these times:
November 17th from 10AM until Noon and again from 2 PM until 4 PM.
December 14th from 10AM until Noon and again from 4 PM until 6 PM.
January 10th from 10AM until Noon and again from 2 PM until 4 PM.
What To Bring To Your Appointment:
Dates of birth and social security numbers
Employer and income information for every member of the household (for example, employment paystubs or W-2 forms).
List of current doctors and all medications.
Information about any insurance offered through a job or a family member’s job (even if not currently enrolled).
If re-enrolling, bring User Name and Password.
If you can afford health insurance but choose not to buy it, you must pay a fee when you file your federal tax return. You will owe the fee for any month you, your spouse or your tax dependents don’t have minimum essential coverage.
We are pleased to be able to offer this on-site assistance. Please share the news with your coworkers, friends and family.
From Office of W&L General Counsel …
What is a Conflict of Interest?
A conflict of interest occurs when any employee or a family member could personally benefit from a decision you make while conducting University business. For example, a conflict of interest would exist if you use University property (such as equipment or facilities) or confidential University information in consulting work you are doing for another college or employer. A conflict could also exist if you accept gifts or services of more than a nominal value from a third party doing or seeking to do business with W&L.
What does the University’s Employee Conflict of Interest Policy require?
The University’s Employee Conflict of Interest Policy (go.wlu.edu/OGC/CoI-Employee) requires that you avoid personal transactions or situations in which your personal interests will, or appear to, conflict with the University’s interests. You should inform your supervisor and your dean or vice president of any situation that is, or could potentially be, a conflict of interest. In certain instances, you must also receive written approval from the Vice President for Finance and Administration/Treasurer or the General Counsel prior to entering into a contract or business arrangement that could present a conflict of interest. When in doubt, the best thing to do is to talk with your supervisor and your Dean or Vice President.
Please review the policy for additional information including examples of different types of conflicts of interest.
Free guidance from Fidelity Investments on-demand webcasts
As part of the free retirement guidance provided by Fidelity Investments, I want to provide you with access to a series of webcasts that can help answer questions you may have.
Getting the Most out of Medicare helps break down the basics of Medicare and provide answers to questions about eligibility, types, costs and when and how to sign up.
Make the Most of Social Security covers the important steps to help you learn how to maximize your Social Security benefit when developing your retirement plan.
Top Ten Things to Do Before You Retire explains ten important steps you can take that can help you create or refine your retirement income plan.
Each webcast is about 50 minutes long. Don’t feel you need to watch it all in one sitting. The ability to start and stop at your convenience and share these important topics on retirement planning with friends and family is the goal.
I encourage you to connect with Fidelity should you have any questions on the webcasts or in general. Representatives are available for free one-on-one guidance by calling 888-766-6813 or by scheduling an appointment at getguidance.fidelity.com.
Monthly webinars are available on a variety of topics. In October –
Economic Update with TIAA Chief Economist, Tim Hopper
Money at Work 1: Foundations of Investing
Tomorrow in Focus: Saving for your Ideal Retirement
All About IRA’s
Social Security Basics
Target Date Funds and Target Risk Funds
For details and registration link, click here. Once on the site, you’ll need to register to access their virtual environment.
I’m writing with a reminder that per Internal Revenue Service (IRS) rules, employees enrolled in pre-tax benefit plans may only make elections or changes to their plans once per year (during open enrollment). However if you experience one of the following special circumstances, known as Qualifying Life Events, the event may trigger an opportunity to make a change mid-year. TIMING IS CRUCIAL. The requested change must correspond to the event that occurred; the necessary paperwork must be submitted to HR within 31 days of the event and in most cases, the change can’t be effective until the first of the month following submission of paperwork. PLAN CAREFULLY – PARTICULARLY FOR EVENTS YOU KNOW ARE UPCOMING. You don’t want to miss a deadline that might leave you in an uncomfortable situation until the next open enrollment period.
Give me a call at x8921 if any of the following events trigger the need for you to make a change, and don’t delay in calling!
Qualifying Life Events include:
Birth, adoption or placement for adoption of an eligible child
Divorce, annulment of marriage or change in domestic partner status
Loss of spouse’s job or change in his/her work status (when coverage is maintained through spouse’s plan)
A significant change in your or your spouse’s health coverage that is attributable to your spouse’s employment)
Death of a spouse or dependent
Loss of dependent status (yours or your children’s)
Becoming eligible for Medicare or Medicaid during the year
Receiving a Qualified Medical Child Support Order (QMCSO)
Monday, October 25
10 AM – noon
Hillel Multipurpose Room
In this session, Jim Kaster, Director of Financial Aid at W&L, will present a best practice discussion with regards to W&L employee financial aid options and college expense. The presentation will review the overall financial aid application process and some specific W&L benefits such as the ACS program and employee tuition benefit program. The focus will be on realistic expectations and preparation, deadlines and recognizing the requirements for scholarships and grants, understanding what financial aid administrators look for when awarding aid, and how you can maximize your financial aid through appeal.
From Office of General Counsel …
Can I use my personal vehicle on university business?
Yes, but your personal insurance is solely responsible for damage to your vehicle and your liability coverage is primary in all cases. University insurance may be excess for liability. When possible, employees are encouraged to drive rental vehicles or fleet vehicles (for departments that have such vehicles). Student employees driving on university business are required to drive a fleet or rental vehicle.
Are there eligibility requirements for employees to drive on university business?
You must be at least 18 years old and possess a valid driver’s license in good standing. Before driving either a fleet or rented vehicle on university business, a driver needs to present his/her driver’s license to the Fixed Asset and Purchasing Manager in the Business Office (Fontanne Bostic) to receive driving authorization from the University. Student employees must also complete safety awareness training before driving on university business – – contact Public Safety.
What if I have an accident while driving on university business?
Vehicle damage and/or accidents must be reported immediately to the most appropriate staff member noted below who, in turn, will notify others as needed:
Department Head or Vice President for Student Affairs and Dean of Students (if students are involved)
Assistant Treasurer (University insurance liaison)
Department of Public Safety (for damage/accidents on or near campus)
Fixed Asset and Purchasing Manager in the Business Office (for rental vehicles only — there are printed documents referencing what to do in the event of an accident available from the Fixed Asset and Purchasing Manager and they should be obtained before an individual rents a vehicle)
More clarification on the above questions and others about vehicle use can be found in the University’s vehicle use policy, or you may contact the Office of General Counsel at x8940.
Information shared in this weekly employee e-newsletter is important, and in some instances may be the sole announcement about personal and professional development opportunities, benefits changes, opportunities to save money, policy updates, etc. The university relies on managers to remind employees of the importance of reading the weekly newsletter. Managers who supervise employees who don’t regularly check their W&L email are asked to communicate the information in other ways – perhaps through staff meetings or posting of articles in prominent locations.
Thank you for all you do to get important, helpful information to employees.
If your department has information to share with W&L employees about new initiatives, procedures to follow, services your department provides or other general information about your department, let us know. The “Care to Share” section of the employee newsletter was created with you in mind. You provide the information you want to share and we will include it.
With hunting season upon us, I’m writing with a reminder of the university’s weapons policy.
Washington and Lee University is committed to providing a safe and secure learning and working environment for students, faculty, staff and visitors on all campus properties. The use, possession and storage of all firearms, dangerous weapons, explosives or other dangerous articles are prohibited on all properties owned, leased or otherwise controlled by Washington and Lee University. Law enforcement officers duly authorized to carry such instruments are excepted.
For the complete policy, go to http://go.wlu.edu/OGC/WeaponsPolicy.
Washington and Lee University provides a liberal arts education that develops students' capacity to think freely, critically, and humanely and to conduct themselves with honor, integrity, and civility. Graduates will be prepared for life-long learning, personal achievement, responsible leadership, service to others, and engaged citizenship in a global and diverse society.